From data entry to registering new members, generating invoices, and keeping records of payments, several administrative tasks go into the successful running of a martial arts studio. Thankfully, martial arts members management software comes as a boon for dojo owners.

Why use martial arts members’ management software?

There are several reasons for which you need to consider using effective martial arts management software. One of the major reasons is that it automates several tasks, minimizing the hassle of manual processes. Due to this, it saves time so that you can freely focus on training the members.

Usually, the software is not just for billing, tracking members’ activities, and scheduling of classes. It even includes certain specialized features, like event planning, social media marketing, and more.  But with time software gets updated and if your software fails to evolve with time, it needs to be replaced.

Also Read: Simplifying Dojo Billing Woes with Martial Arts Billing Software

How to know that you need new software?

Here are some basic factors to keep in mind when it’s time for a new martial arts member management software:

• Complicated to Use:

When your martial arts software becomes complicated to use, it will only make your life harder. In this situation, the learning curve becomes so steep that you have to spend more time figuring out how to manage things instead of doing it. And, when your staff starts handling it, their time is also wasted to complete even a simple task.  For instance, if software doesn’t enable you to manage payments, schedule classes, and track attendance with ease, it’s time to look for another option.

• Complex Billing and Payments

Billing and payment issues are another major problem for martial arts studios. If they are due to inefficient or outdated software, it’s high time to upgrade your system. Here are certain major billing and payment red flags to consider to recognize it’s time for new software:

• Manual Payment Processing
• Inflexible Billing Structures
• Improper Tracking of Overdue Accounts and Late Payments

• Improper Class Scheduling and Management

When your existing software does not enable effortless scheduling, such as not letting to change class schedules, manage multiple locations, and assign instructors, you often end up being frustrated. Even the students tend to get confused a lot more. This further leads to bad outcomes, like overlapping schedules, missed classes, and bad schedule adjustments.

• Limited Reporting and Analytics

When it comes to understanding your studio’s financial health, you need to go through detailed reporting and analytics to make well-informed decisions. But if your software lacks a feature for robust reporting and analytics, it can hamper your dojo’s ability to properly optimize operational efficiency and revenue streams.

• Improper Attendance and Payments Tracking

Martial arts studios usually have fluctuating attendance and payments. So, it’s difficult for them to keep track of class attendance and payments. Therefore, they need software with integrated features for attendance tracking along with a streamlined billing process. However, if your software lacks this feature, you need to consider a new one immediately.

• Not Able to Integrate with Other Systems

A martial arts studio software needs to be seamlessly integrated with other systems, like CRM platforms and accounting software for proper business operations. In case your existing martial arts members’ management system lacks this ability, it may lead to inefficiencies.

• Inefficient Billing and Payment System

When your software needs manual entry of data for billing and payments, it can complicate the entire workflow. After that, it can lead to incorrect charges, inaccurate billing, or missed payments. This further causes customer dissatisfaction, lower member retention, and revenue loss in the long run. Today, you need to invest in advanced martial arts management software that effortlessly integrates with different payment gateways, such as PayPal or Stripe. This helps in easy and secure online payments without much hassle.

• Difficult-to-Read Data Analytics Reporting

Usually, martial arts studio owners don’t have much time to go through complex data analytics reporting. If available reports are hard to read and understand, it can disrupt their ability to figure out certain critical metrics, like revenue streams, marketing effectiveness, attendance trends, retention rates, etc. All this data is important to understand for making the right decisions while recognizing areas of improvement. However, without proper understanding, finding areas that need improvement becomes challenging.

JIBASoft’s OnMat Martial Arts Members Management Software

JIBASoft’s OnMat is an advanced martial arts members management software that’s designed to help dojos tackle complicated issues with ease. OnMat software comes integrated with advanced features to enable dojo owners to simplify their administrative tasks, modernize operations, and emphasize on generation more RIO with registration of new students or prospects.

Some of the Key Features of OnMat are:

ATTENDANCE TRACKING

It helps in eliminating the manual tracking of attendance while increasing the retention and efficiency rate of dojos.

BELT & RANK MANAGEMENT

With OnMat’s simplified and customizable rank and belt management feature, dojo owners are relieved from the hassle of manual belt testing and promotion.

EASY-TO-USE DASHBOARD

OnMat comes with an easy-to-use, intuitive dashboard, which enables you to get instant access to all your studio data in one place.

AUTOMATED BILLING & PAYMENT

The software can automatically manage payments and billing processes. This makes the entire procedure easier, faster, and free of errors.

EMAIL AUTOMATION

From sending emails to building campaigns, this software can conveniently automate and track various online marketing activities.

MEMBERSHIP MANAGEMENT

Managing the membership is one of the major tasks that this software simplifies by offering faster access to all students’ records.

All these features of this advanced martial arts members management software make it a top choice for modern dojo owners. Explore more about it on the official website for more information.

You Can Also Read: Top Features to Look for in Martial Arts Studio Software for Your Dojo