One of the major challenges during dojo management is to tackle the logistics of payment. Once you have set up your business and get calls from potential members and clients, billing is one of the critical factors to consider. After all, your clients want to pay you via different methods and you must have a system to accept payments via different modes to run a business successfully. In this article, we’ll explore some of the mistakes that many dojo owners make while setting up their billing system. Plus, we’ll highlight how JIBASoft OnMat martial arts billing software can be your ultimate solution.

Common Mistakes During Martial Arts Billing

While many businesses need to focus on finding the best payment solution for them, some are not reliable for the martial arts setup. Here are some common challenges that many dojo owners face during billing system setup:

Forming a payment infrastructure that doesn’t align with their business

As you know, martial arts studios offer subscription-based services, some people consider paying complete yearly payments in one go. It means that the payment system requires scaling as per your members’ requirements. This will ensure better payment management while letting you receive payments on time. However, many dojo owners neglect this and stick to just one type of payment system. This sometimes leads to a loss of members who are willing to pay via a different mode than what a dojo studio offers.

• Unpaid invoices leading to revenue loss

Dealing with customers who pay late or need constant reminders is one thing. But sometimes, unpaid invoices are intentionally made by clients. It is because of certain problems, like incorrect information, credit card declines, or other reasons. To avoid such issues, martial arts studios require proper martial arts integrated billing software, like JIBASoft’s OnMat, to send timely reminders to clients to make payments at the earliest.

Also Read: Top Features to Look for in Martial Arts Studio Software for Your Dojo

• Neglecting data scrutinization

In the early stages, many dojo owners may neglect to scrutinize data regularly. This in the long run means neglection of invoice metrics that can increase their revenue. Certain important metrics to consider are profit margins, growth efficiency, retention rates, etc. It helps you analyze how profitable your business is, which service is bringing more revenue, are your promotion strategies effective, etc. But getting answers to these questions is not easy with manual setup. For accurate answers, you need automated martial arts billing software.

• No solution to billing complexity and error

When starting a business, the new clients may be on a basic package. At this point, you may not feel the need for complete martial arts billing software. But when the billing issues start increasing with constant business growth, unique customer conditions and tiered plans may occur. And, you don’t have a proper solution for such complexity and error. That’s why it’s crucial to have a proper martial arts billing system beforehand. Such an automated system not only offers simpler payment opportunities but also helps your business with advertising, better communication, and more.

• No automation

An in-house billing system only emphasizes finances. At the same time, it is the simplest way to deal with invoices and get money in your account. But it only takes care of just one section of your business. But when it comes to automated martial arts billing software, it not only helps with billing but also improves customer service, upgrades your professional image, and tackles promotions.

How Martial Arts Billing Software Can Solve the Given Challenges

JIBASoft’s OnMat Martial Arts Billing Software is a perfect automated tool to address the aforementioned challenges while streamlining your dojo’s billing process.  Here are certain ways how it is helpful for your business:

• Scalable Payment Infrastructure

With OnMat martial arts integrated billing software, you can conveniently scale your business’ payment infrastructure. It offers monthly subscriptions, various payment plans, and an increasing number of transactions. Hence, it reduces the administrative burden of your financial team while offering a better experience to your customers.

• Comprehensive Data Analysis

OnMat also offers comprehensive reports and analytics. So, you can have proper insights into your business performance. This way, you can easily track key metrics, like profit margins, growth efficiency, churn rates, and more. Hence, you can also identify areas that need improvement. So, you can focus more on growth opportunities and make well-informed business decisions.

• Automated Invoice Management

No more chasing down unpaid invoices. With OnMat, you can automatically send payment reminders to clients. This reduces the risk of revenue loss because of unpaid invoices. So, you can focus on running your dojo instead of running after the clients to make payments on time.

• Integration and Automation

OnMat martial arts billing software is easy to integrate with various business aspects. It offers your customer service and sales teams better access to billing information. This further helps them to work on discounts, upsells, and referral packages accordingly.  It further helps in improving your professional image while offering a good experience to your customers during transactions.

• Simplifying Complexity and Reducing Errors

OnMat can adapt as per the requirements of your martial arts studio’s requirement. As per your needs, it can manage unique customer situations, tiered plans, and special billing requirements. Hence, you can easily streamline your billing processes, while minimizing errors and increasing customer satisfaction.

Conclusion

When you implement automated martial arts billing software, like OnMat, it can effectively and efficiently improve your dojo’s billing process. Besides the billing process, it also improves your business operations while offering a better experience to your clients. As a result, it contributes to the success and growth of your dojo.  Explore the official website to learn more about this automated martial arts billing system.

You Can Also Read: OnMat Martial Arts Automated Billing Software for Finance Management